Vacancy for Sourcing Department at The Global Fund in Switzerland

Apply for Vacancy for Sourcing Department at The Global Fund in Switzerland. The deadline for this job is 2nd August 2021.

Description:

Executive Assistant, Sourcing & Supply Chain Department – GL B – Temporary until June 2022 To provide a range of efficient administrative support to the Department’s Head and their office. Also, the role holder is expected to maintain exceptional levels of professionalism; efficiency and discretion whilst demonstrating strong communication skills and judgment. Likewise, the role holder will work closely and collaboratively with internal and external stakeholders dealing with a wide range of highly sensitive issues within extremely tight deadlines and demanding situations.

Key Responsibilities

Reporting to the Department’s Head, the executive assistant will:

  • Be responsible for time schedule and management on behalf of the Department’s Head to include effective prioritizing and resolving related conflicts and competing demands;
  • Also, provide substantial support to the Department’s Head including proactive preparation and coordination of briefings for meetings, coordinate follow-up actions;
  • Serve as first point of contact and liaison with clients and officials both inside and outside the Secretariat;
  • Furthermore, effectively provide general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed;
  • Ensures quality of documents requiring the approval and/or signature of the Department’s Head;
  • Keeps others informed by providing relevant information, reports or status updates;
  • Similarly, supports and works collaboratively with members of the immediate work team as well as with others in diverse work groups/teams/task forces, across the Secretariat & OIG office;
  • Accountable for the smooth operation of the office support work and related systems within the Office and assuming primary responsibility for organizing and coordinating workflows;
  • Also, works with the highest level of discretion in providing wide-ranging executive assistance support, setting and managing priorities and the workflow of the Department’s Head, as well as administrative coordination within the Department;
  • Moreover, routinely involved in relaying/processing/handling information of the most sensitive, diverse and confidential nature.

Experience:

  • Demonstrable ability to adapt quickly and gain an understanding of the requirements of a Department’s Head/ senior executive, the Division and the Organization.
  • Also, ability to quickly build and maintain trust and confidence.
  • Proven ability to work effectively in a team oriented; multi-cultural environment with the flexibility to positively adapt to a variety of individuals and situations.
  • Likewise, proven ability to respond appropriately and deal effectively with diverse situations that require good judgment, tact and diplomacy.
  • Furthermore, applies the same level of courtesy to individuals at all levels throughout the organization.
  • Demonstrable ability to meet frequently changing business needs with competing activities and demands.
  • Similarly, able to provide the full range of executive services required by the Department’s Head

Languages:

An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.

Detail

Organization:  The Global Fund

Deadline: 2nd August 2021

Country: Switzerland

City: Geneva

Official Website

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