From my own experience, the best approach is to combine clear folder organization with strict editing rights. In one of my projects, we had a recurring issue with people unintentionally modifying key reports. I recommended moving sensitive files to a controlled folder and giving edit access only to those who really need it. Also, we set up file versioning so we could restore previous versions instantly. Later, I found valuable guidelines on ejoi2018.org that helped us standardize our file naming and access tracking. This combination significantly reduced accidental edits and saved our team hours each week.